LIST OF MANUALS FOR INFORMATION UNDER RTI  

What is Right to Information Act?

Manual I: Section 4(1) (b) (i)
Particulars of Organisation, Functions and Duties

Manual II: Section 4(1) (b) (ii)
Powers and duties of the officers and employees

Manual III: Section 4 (1) (b) (iii)
Procedure followed to take a decision on various matters

Manual IV: Section 4 (1) (b) (iv)
Norms set by the college for the discharge of its functions

Manual V: Section 4 (1) (b) (v)
Rules, regulations and instructions used

Manual VI: Section 4 (1) (b) (vi)
Official documents and their availability

Manual VII: Section 4 (1) (b) (vii)
Mode of public participation

Manual VIII: Section 4 (1) (b) (viii)
Councils, Committees, Faculties, Departments, etc. under the College

Manual IX: Section 4 (1) (b) (ix)
Directory of officers and employees/Teaching Staff, Non-teaching Staff

Manual X: Section 4 (1) (b) (x)
Monthly remuneration received by each of its employees

Manual XI: Section 4 (1) (b) (xi)
Budget & Financial Estimates

Manual XII: Section 4 (1) (b) (xii)
Manner of execution of subsidy programme

Manual XIII: Section 4 (1) (b) (xiii)
Concession granted by the College

Manual XIV: Section 4 (1) (b) (xiv)
Information available in electronics form

Manual XV: Section 4 (1) (b) (xv)
Means, Methods and facilities available to citizens for obtaining information

Manual XVI: Section 4 (1) (b) (xvi)
Public Information Officer, Appellate Authority

Manual XVII: Section 4 (1) (b) (xvii)
Other Information

Introduction

The Right to Information Act 2005 intends to set out the practical regime of Right to Information of citizens to enable them to access the information under the control of public authority in order to promote transparency and accountability in the working of such authority.

Section 2(h) of the Act defines “public authority” as any authority or body or institution of self-governance established or constituted-

a. by or under the Constitution;
b. by any other law made by the Parliament;
c. by any other law made by State Legislature;
d. by notification issued or order made by the appropriate
    Government and includes any
        i. body owned, controlled or substantially financed;
        ii. non-government organization substantially financed,
   directly or indirectly by funds provided by the appropriate
   Government.

In accordance with the provisions contained in section 2(j) of the Act, “Right to Information” means the right to information accessible under this Act which is held by or under the control of any public authority and include the right to

i. inspection of work, documents, records;
ii. taking notes, extracts or certified copies of documents or records;
iii. taking information in the form of diskettes, floppies, tapes, video cassettes or in any other electronics mode or through printout where such information is stored in a computer or in any other device.

The P.G.D.A.V. College (Eve.) Informatioin Handbook will enable the citizens to obtain information as to the provisions contained in various rules and regulations governing the college; and related information.

This Information Handbook is divided into 17 sections. Each sections deals with units of information as delineated under section 4(1)(b). For ease of reference, this is given below.

4. (1) Every public authority shall

(a) Maintain all its records duly catalogued and indexed in a manner and from which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerized are, within a reasonable time and subject to availability of resource, computerized and connected through a network all over the country on different systems so that access to such records is facilitated;

(b) Publish within one hundred and twenty days from the enactment of this Act,

(i) The particulars of its organization, functions and duties;

(ii) The powers and duties of its officers and employees;

(iii) The procedures followed in the decision making process, including channels of supervision and accountability;

(iv) The norms set by it for the discharge of its functions;

(v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

(vi) A statement of the categories of documents that are held by it or under its control;

(vii) The particulars of any arrangement that exist for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof,

(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings are accessible for public;

(ix) A directory of its officers and employees;

(x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulation;

(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

(xii) The manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programmes;

(xiii) Particulars of recipients of concession, permits or authorization granted by it;

(xiv) Details in respect of the information, available to or held by it, reduced in all electronics form;

(xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

(xvi) The names, designations and other particulars of the Public Information Officers;

(xvii) Such other information as may be prescribed;

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2.1 Objective:

The aim of the college is to provide access to quality higher education to youngmen and youngwomen admitted to various courses approved by the University of Delhi. The college constantly strives to bring out growth and alround development of the students keeping in mind the needs of the growing competitive world.

2.2 Vision Statement:

Our vision is to mould young minds through education and shape them into well informed persons to help the nation to create a knowledge society. We provide adequate opportunities to our students to follow their intellectual pursuit and to develop their personalities. The college nurtures their talents by organizing co-curricular and extra-curricular activities including seminars, quizzes, debates, extension lectures and sports and cultural programmes.

Brief History

P.G.D.A.V. College (Evening) was established in 1958 as a constituent college of the University of Delhi and an important institution of the DAV College Managing Committee, the largest non-government education organization of the country. Though the college was started to impart instruction in higher studies to employed men, it gradually began admitting others also. From the academic year 2002-03 the college started admitting girl students as well. Till 1972, the college functioned in a portion of DAV School, Chitra Gupta Road, Pahar Ganj, New Delhi. It was temporarily shifted to Mandir Marg. After remaining there for about three years, it shifted to its present premises in the year 1974. Earlier the college was headed by the Vice Principal Incharge Dr. Bhai Mahavir. After his retirement Dr. Nityanand Sharma took over the reins, and became full Principal in 1995. Dr. Sharma died in harness and Dr. R. M. Bhardwaj took over as Principal in 2001. The college has made steady progress in the new premises as well. The college celebrated its golden jubilee in 2007-2008 whose celebrations were inaugurated by the Chairman, U.G.C. Prof. S. K. Thorat. He inaugurated too the college’s official website.

Particulars of organization, functions and duties

• P.G.D.A.V. College (Eve.) offers education in humanities, social sciences and commerce in accordance with the University of Delhi curricula.
  
• It aims for alround development of students, and their capacity building through academic and extra curricular activities.

Duties of the College

• Organising and implementing teaching and examinations for award of Bachelor of Arts, and Bachelor of Commerce in accordance with the University of Delhi Syllabi.
  
• Providing opportunities of complete development of students.
  Main activities/functions of the College
  
• Conducting teaching for students enrolled in various degree programmes approved by the University of Delhi.
  
• Providing co-curricular activities namely Sports, NCC, and NSS.
  
• Providing extra-curricular activities like music, dance, quiz, fine arts, dramatics, debating etc.
  
• Instituting awards, scholarships, and financial assistance to students.
  
• Providing opportunities to faculty for professional development and undertaking reseats projects.
  
• Providing and maintaining needed infrastructure like building, library, laboratory, equipment, canteen and Sports facilities.

Organisation and Administrative Machinery

1. Principal: The Governing Body appoints a full time principal on the recommendations of the Selection Committee appointed for the purpose, with the approval of the Executive Council.
2. Bursar is appointed by the College Governing Body.
3. Teaching Staff and Librarian are appointed by a duly constituted Selection Committee.
4. Non-teaching staff appointed by a duly constituted Selection Committee.
5. Each department has a teacher incharge, appointed by seniority, for a term of one year.
6. The college has a staff council that operates in accordance with ordinance XX6-A.

Expectation of the College from the public for enhancing its effectiveness and efficiency

The college expects objective and considered support from citizens of the country as well as persons directly associated with the affairs of the college.

Arrangements and methods made for seeking public participation/contribution

Public involvement in the administration of the college is through nomination of people from various walks of public life on its Governing Body. People from public life are invited to the college to contribute towards the teaching, learning and cultural experience in their relevant fields of specialization.

Mechanism available for monitoring the service delivery and public grievance resolution

Management of the various activities of the college is supervised by the Governing Body and through the designated authorities and procedures. Monitoring of the affairs of the college is through the Governing Body, UGC and University of Delhi.

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Powers and duties of the officers and employees

• The Principal is the principal academic and executive officer of the college. He is responsible for appropriate administration, organization, instruction and management of affairs of the college, as stipulated in University Calendar Ordinance XX.
  
• Powers and duties of other authorities and employees are also as stated in the University Calendar.

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Procedure followed to take a decision on various matters

Decisions in various matters are taken by the appropriate authorities of the College as per the procedures laid down under various Ordinances, rules and regulations of the University.

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Norms set by the college for the discharge of its functions

Norms and standard for various activities of the college are set by the competent authority such as the Governing Body and Staff Council.

The Staff Council is the academic body of the college. Subject to the provisions of the Delhi University Act, 1922, the Statutes and the Ordinances, it exercises control and general regulation over academic affairs. It is responsible for the maintenance of the standards of instructions, education and examination of the college and other academic matters.

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Rules, regulations and instructions used

• Statutes of the college as contemplated under Ordinance XX University Maintained Colleges.
  
• Regulations/instructions for admission regarding all the courses (under-graduate/postgraduate) in accordance with University of Delhi notification
  
• University Non-teaching Employees (Terms & Conditions of Service) Rules,1971.
  
• Various rules/instructions concerning personnel management for the teaching and non-teaching staff working in the college.
  
• Fundamental Rules and Supplementary Rules of Government of India except where the university has its own provisions with regard to teaching and non-teaching staff.

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Official documents and their availability
I    • College Prospectus
     • Principal’s Annual Report
     • Constitution of the P.G.D.A.V. College (Eve.) Students’ Union
     • Advertisements
     • The College Time-Table
     • Examination Schedules
     • Scholarship Notices
     • Student Attendance Records
     • Examination Results

II   • Minutes of the Governing Body
     • Audit Reports
     • Certified Annual Accounts

III*• University of Delhi, Calendar Volume I dealing with statutory provisions.
     • University of Delhi, Calender Volume II dealing with various courses.

*These are available on the website of the University of Delhi.

Note:

Confidential matters pertaining to examinations, paper setting, evaluation of scripts and consequent procedures, composition and proceedings of the Selection Committees and minutes of the college until these are printed will remain confidential and not available in the public domain.

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Mode of public participation

Various statutory bodies of the College Governing Body comprise of eminent people from society and representatives of public who directly participate in the affairs of the College.

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Councils, Committees, Faculties, Departments, etc. under the College

• The College Governing Body as per University Calendar Ordinance XX.
  
• Staff Council as per University Calendar Ordinance XX.
  
• Staff Council and its Committees.

President Staff Council is the Principal of the College. Secretary Staff Council is the elected Representative of the Teachers

Various Committees:

• Academic Affairs Committee
• Admissions Committee
• Time Table Committee
• Library Committee
• Sports Committee
• Co-curricular Committee
• Canteen Committee
• Discipline Resource Committee
• Medical Committee
• Magazine Committee
• Tours and Trips Committee
• Career Guidance Committee
• Teachers’ Welfare Committee
• Water and Sanitation Committee
• Dramatics Society
• Film Appreciation Society
• Gender Sensitization Committee
• House Examination Committee
• College Complaint Committee is constituted as per the rules of the University.

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Directory of officers and employees/Teaching Staff, Non-teaching Staff

It is available in print form (Priced Publication).

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Monthly remuneration received by each of its employees

The pay scales of various teaching and non-teaching staff are as prescribed by the University Grants Commission and adopted by the college.

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Budget and Financial Estimates

The budget and the financial estimates are as approved by the Governing Body and presented before the University Grants Commission.

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Manner of execution of subsidy programmes.

Not applicable to the college.

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(a) Concession granted by the College

• 22.5% of the total number of seats is reserved for candidates belonging to SC/ST (15% for SC and 7.5% for ST).
  
• 18% of the total number of seats has been reserved in the first year for candidates belonging to OBC category.
  
• 5% of the total number of seats in each of the courses has been reserved to the children/widows/wives of the officers and men of the armed forces including paramilitary personnel, killed/disabled in action or those who died/were disabled on duty. Relaxation to the extent of 5% marks in the aggregate or in the subject, as the case may be is given to determine their eligibility to the concerned courses (except in courses having entrance tests).
  
• 3% seats are reserved for physically challenged candidates for admission to undergraduate courses.
  
• 5% seats in the first year of each course are reserved for foreign students.
  
• Relaxation to extent of 5% in the minimum marks is given to the nominees of Nepal Government/Royal government of Bhutan to determine their eligibility for admission to the course concerned.
  
• All reserved category seats are filled by centralised admission carried out by the Office of the Dean of Students Welfare and Office of the Advisor, Foreign Students as the case may be, or as per guidelines of the University.
  
• 5% of the total number of seats separately both in Honours and Pass Courses (for first year of the under-graduate courses) are offered for admission on the basis of sports and co-curricular and extra-curricular distinctions.

Note: 1. The above reservation may vary with any decision taken by the University or directions from the Central Government.

2. Details of such concessions are available in the admission brochures for respective courses of the college.

(b) Financial Assistance to students

With a view to help the economically weak and meritorious students the College has many scholarships, freeships and prizes, details of which can be had from the College prospectus and notices issued from time to time.

College Prizes

1. Shri Jagannath Madhok Memorial Prize
2. Shri K. L. Agrawal Memorial Prize
3. Shri Guru Datt Sharma Memorial Prize
4. Smt. Shyam Aggarwal Prize for the Best Student in English
5. Shri Ram Chander Gupta Shanti Devi Memorial Prize
6. Smt. Mathura Bai Memorial Prize
7. Dr. Nityanand Sharma Scholarship
8. Shri Raj Narain Goel Scholarship
9. Dr. R.C. Anand Memorial Prize
10. Smt. Shanti Devi Madhok & Shri Rajendra Nath Madhok Memorial Prize
11. Academic Prizes for Former Students
12. Academic Prizes for Regular Students
13. Cultural Society Prizes

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Information available in electronic form
The College has adopted wide scale computerization of Data Management in Administration, Accounts Section and the Library. All correspondence is computer generated.

Information made publicly available can be accessed at www.pgdavevening.in.

General information about the college is available on the college website – www.pgdavevening.in.

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Means, Methods and facilities available to citizens for obtaining information
Through the notice boards, relevant brochures, University Calendars and various other rules which are available in print as well as on website www.pgdavevening.in.

Some of the publications (College Prospectus) are priced and can be obtained by paying the stipulated amount. Unpriced information for the general public is disseminated occasionally through advertisements, etc. These are available on the college website www.pgdavevening.in

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Public Information Officer

Dr. Jagmohan Rai, Associate Professor in Mathematics, P.G.D.A.V. College (Eve.), University of Delhi. Tele. No. 29845214

Appellate Authority

Dr. R. M. Bhardwaj, Principal, P.G.D.A.V. College (Eve.), University of Delhi. Tele. No. 29845214.

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Other Information

The college website www.pgdavevening.in and the University of Delhi website (www.du.ac.in) are the repository of information. The person seeking other information may apply on a plain paper giving particulars of information being sought and his/her correct address for communication. Separate applications for seeking information on different subjects are required. The application has to be accompanied with the prescribed fee (at present a fee of Rs. 10/-). The fee is payable with each application which is towards the cost of processing the request. The schedule of fees can be obtained from the Public Information Officer of the University of Delhi. For the time being the rates are follows:- 1. Rs. 2/- per page of A-4 or A-5 size. 2. Actual cost for sizes bigger than A-4 or A-5. 3. In case of printed material, the printed copies could be had from the college sales counter. 4. In case of photo copies, the rate would be Rs. 2/- per page. 5. If information is needed on a disk or floppy subject to availability of information in soft form, the fee will be Rs.50/- per disk/floppy. 6. Admissible records may be allowed to be inspected on payment of Rs. 150/- per hour or part thereof, before the date and time of inspection of the same. A major portion of the information will be available from the University Calendars Volumes I & II, and other rules as applicable to the college from time to time and printed syllabi for various courses.

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